Equipment & Consumables

Step by step guidance for donating medical equipment and consumables, pharmaceuticals and supplements destined for a foreign country

Identifying your Donation

We want to keep any work on your end down to a minimum and ensure your donation reaches its destination safely and most importantly, cost effectively. We pay for collection of the donated goods and FedEx will collect directly from your premises however we need to deal with paperwork first to ensure everyone has their ducks in a row. The first step in the process is to ensure the goods are correctly identified for customs and packed and labelled accordingly. We'll do that work for you, preparing labels for boxes and coding the goods. To do this, you'll need to let us know, using the forms below, exactly what you are donating.

Select a template

Choose a template from one of the boxes on the right and download it. Fill in the details and either email it back to us ([email protected]) or use a form to attach and submit it

Word Template

A template for Microsoft Word. It is backward compatible for all versions of Office

Excel Template

A template for Microsoft Excel. It is backward compatible for all versions of Office

Banned Imports

Sadly, we will not be able to take some of the items you will want to donate for projects abroad. Where possible, we may be able to utilize these in country, and would rather exhaust this option than turn away anything that can be put to use in the financially challenged communities we serve. The list below highlights most goods we cannot import by country and we will ask you to keep these for a local collection if we can utilize them locally.


  • Semi-synthetic antibiotics (all form and salts of ampicillin, amoxicillin, and cloxacillin)
  • Any drug or substance that can be used in a medical or other setting to induce labor or spontaneously abort a fetus


  • Pharmaceuticals must have a minimum 18 months remaining shelf life at the time of inspection, so taking shipping times into consideration, a shelf life of 21 months is accepted.


  • Pharmaceuticals are heavily restricted. Please contact us and we can clarify, on a case by case basis, if the medicines or supplements can be imported.


  • All medical equipment and medicines are subject to individual import licenses which can be applied for on a case by case basis. Please consult with us.


  • Labels for pharmaceutical drugs must be completed in Bahasa Indonesia and must display country of origin, formulations, dosage instructions and side effects. We will label these products ourselves before export.

United States

  • We do not import into the U.S.A, preferring to source donations in-country.